March 28, 2023
How to set up and use email templates in Gmail

How to set up and use email templates in Gmail

I occasionally write the same emails over and over again or copy and paste the same message over and over again. Gmail makes it easier. You can quickly insert templates into your next message by creating and saving email templates. Here we are with How to set up and use email templates in Gmail.

How to set up and use email templates in Gmail
How to set up and use email templates in Gmail

It’s easy to customize different templates for different situations since you can store up to 50 templates at a time. Find out how.

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  • Go to the right-hand corner of your screen and click on the cog.
  • Click on “See all settings.”
  • Click on “Advanced.”
  • Select “Enable” for “Templates.”
  • After you make your selection, click “Save Changes.”
  • The inbox will return to where you left it. To compose an email, click “Compose.”
  • Write the body of your email. You can save the file by clicking on the three dots at the bottom right corner of the window.
  • Click on “Template.”
  • Choose “Save draft as template.”
  • Select “Save as new template.”
  • In the window that appears, give your template a name. Your email will be subject to the name you give it. Save it.
  • It is necessary to overwrite a template when you want to change it. After editing your email, save it as a template by clicking “Save draft as a template.” Then, under “Overwrite Template,” select the one you want to change.
  • After making your changes, click “Save.”
  • Under the “Templates” tab, click “Delete template” to delete a template. Press “Delete” when a popup appears.


  • You can compose a new message by clicking “Compose.”
  • You can do so by clicking on the three dots.
  • Then click “Templates.”
  • Find the template you want.
  • You can now edit that message before sending it since it will appear as your new message.
  • Click “Send” when you’re finished!


A template can be set up to automatically respond to certain emails when a certain filter is set up. Then you assign a particular template to that filter when you specify which emails you want to address. You do this as follows:

  • At the top of the page, click the search icon opposite the search bar.
  • Enter your information. In the “From” box, you can automatically enter the contacts you want to send the template to. In the field titled “Has the words” put “subscribe” if you wish it to be sent to anyone who subscribed to you by email.
  • Click “Create filter.”
  • Check the box next to “Send template.” Click “Choose template” and select the template you want to use from the drop-down menu.
  • Press “Create filter.”

The filter can be changed or deleted at any time.

  • Go to the corner of the screen where you see the cog icon, and click it.
  • Go to the “View all settings” option.
  • Navigate to the “Filters and Blocked Addresses” tab.
  • Your filters will appear there. To the right of each filter, click “Edit” or “Delete” to make your changes.

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